5 Top Efficient And Eco-friendly Event Planning Guidelines

Are you an event planner that is trying to help the environment? You probably have a lot of events that are designed around people living an eco-friendly lifestyle.

You are doing your part by helping the environment in every way that you can. Social Tables has created a list of great event planning ideas for eco-friendly professionals. Of course, you will want to come up with your own ideas as well, because you need to build them around your own customers’ needs.

How Do You Create an Environmentally Friendly Event Planning Idea?

There are a lot of ways that you can create events that are good for the environment. You need to do your due diligence and find ones that are best for you.

To plan an eco-friendly event successfully as a professional in the hospitality industry, you have to rely on various internet resources that will help you stay updated on the current trends. This not only saves you time but also minimizes the effort you need to put in, since the number of tasks you’re likely to tackle manually will be reduced significantly. You will also be more successful with branding your company for sustainable visitors. One study from Travel Agent Central found that 87% of customers prefer doing business with sustainable companies. You need to actually do your part and earn their trust by building a truly eco-friendly brand.

Below are some of the internet tips every event planner needs.

Stay creative

Any event planner knows that the experience of the attendees is what matters and is the main measure of success. Besides ensuring that things run smoothly, it is your responsibility to maintain creativity throughout the event. You can derive inspiration from entertainers and other industry players like furniture suppliers to obtain the best visual appeal. Here are some of the unique event flags examples that you could use to enhance creativity in your event.

Download event planning apps

Every environmentally friendly event planner needs to choose the right software from the numerous options available. The right software can enhance efficiency in his or her field of work. You will find Super Planner to be a great event planning tool that allows you to determine your staffing needs. It helps you cater efficiently based on the venue capacity.

You will also be able to calculate the stage projections and utilize space more efficiently with the help of this app. Eventbrite is another app that provides a social platform where event planners get to network while creating, promoting, and selling events. Social Tables Check-in, Zkipster, Certain Arrive, and MagicPlan are some of the other top apps that are specially designed for event planners. Eco-friendly event planners use these tools to make sure they don’t waste energy or space.

You also need to make sure your videos, audio recordings, and photos are well organized. To do this, you might want to check out Decibel Ultra, Audio Tools, and Spotify apps. Before picking a specific app, compare the features that different apps has to offer and how you can best utilise them for efficient event planning.

Know more about the client

In any line of business, understanding the clients you’ll be serving is paramount to your success in the long-run. Event planners should know their target audience to be able to meet their expectations. Using the internet allows you to access apps through which you can connect with the attendees so you can meet their objectives while helping them navigate through the event venue. CrowdCompass AttendeeHub is among the great platforms for event attendees to see the planned activities. This allows them to identify what they are interested in for the best experiences. Slido is also an efficient interactive app where attendees can pose questions and you can analyze the data to plan the event better and attain 100% client satisfaction.

Rely on data

To be successful in the sustainable hospitality industry, be sure to analyse and review all the available data. Each decision you make should be backed by concrete data that quantifies the efforts you make to both help your customers and lower your carbon footprint.

If you don’t have firsthand data, you might want to consider implementing surveys where attendees and other event planners provide their opinions. With these quantifiable metrics, you can work with clients through achievable goals and not blindly follow the suggested anecdotes. You can access a lot of reliable data online and integrate the collected information to solve a variety of event ROI issues that might arise. You can even learn more about the application of data in event planning online.

Understand the demographics and nature of the event venue

Most beginner event planners waste time revisiting the venue site as a way of vetting it against their objectives and set clients’ goals. The internet allows you to access the demographic makeup of the site alongside the nature helping you avoid any oversights that could compromise the event’s success. Understanding the culture of the surrounding communities helps to determine whether the site is right for the event. You can also use online platforms to identify all the potential event venues that fit your themes and be able to grow trust with the contacts there. This will save you time when planning future events since you can readily introduce the clients to your networks for fast decision making.

The success of the above tips is dependent on your access to the numerous collaborative technologies on the internet. The tools not only bring the event planners close to the attendees and service providers but also save time and provide the best experience to everyone.

Make Your Event Eco-friendly

There are a lot of things that eco-friendly event planners need to keep in mind. They need to coordinate events properly to lower their carbon footprint and make the most of the events they are planning.